To facilitate effective cost management Invoices from an Excel spreadsheet or text file can be imported and added immediately into the QuickBooks company file. Sometimes, you may encounter QuickBooks Error 3140 when inputting sales orders or invoices. When the error occurs, QuickBooks will show “Status Code 3140.” The invoice line contains an incorrect reference to QuickBooks item xxxx. Invalid argument error in QuickBooks. The specified record does not exist in the list.” If you are also dealing with QuickBooks Error 3140, then follow the complete article for detailed troubleshooting instructions.

What Causes QuickBooks Error 3140?

Using an incorrect character in the product and invoice name field is one of the main reasons of error 3140 when uploading invoices and new items to QuickBooks. When a user tries to utilise special characters like @ $% * in the invoice or product names, QuickBooks rejects them and displays error code 3140. Below are a few additional causes of QuickBooks error 3140:

  1. You are using QuickBooks in a multi-user mode, and QuickBooks is unable to access the company file stored on the server.
  2. There is damage in the QuickBooks Desktop company file.
  3. You are not using a valid Tax Code in QuickBooks My Works settings.
  4. Sales tax is not enabled in QuickBooks.

Solution to Resolve QuickBooks Error 6140

Solution 1: Remove Special Characters from the Name of Products

  1. Open the list of products in QuickBooks Desktop and make sure that there are no special characters used in the name of the product and their descriptions.

Solution 2: Verify the Settings of Sales Tax in QuickBooks

  1. Open QuickBooks, and from under the Edit tab click QuickBooks.
  2. Now under the Sales Tax section, make sure that the Sales Tax is turned on and you have selected a sales tax item as default.

Solution 3: Edit QuickBooks Company Preferences

  1. Open QuickBooks and from under the Edit tab select Preferences and click Payments.
  2. Now select Company Preferences and check mark the Use Undeposited Funds as a default deposit to account option.

Solution 4: Ensure QuickBooks is running in Single-User Mode

  1. Open QuickBooks Desktop, and from under the File tab check if QuickBooks is displaying Switch to Multi-user Mode.
  2. If you see the option Switch to Single-user mode, then click it and wait until it shows Switch to Multi-user mode as an active option.

Solution 5: Run QuickBooks Verify/Rebuild Data Utility

  1. Open QuickBooks Desktop on the computer that is giving the error and from under the File tab move to Utilities and select Verify Data.
  2. If QuickBooks displays “QuickBooks detected no problems with your data,” then click OK.
  3. If the Verify Data tool gives you errors in the data, then click Rebuild Now.
  4. Click OK and take the backup of your company file data on your desktop.
  5. Click OK and wait until QuickBooks displays Rebuild has completed.
  6. Try to operate QuickBooks once again and check if you are still getting the same error 2000 while adding invoices.

Even if you follow all the troubleshooting instructions in this article, there’s still a risk you could encounter the QuickBooks Error 2000, which occurs when the QuickBooks Rebuild Data tool is unable to repair the damaged data file. If you need immediate assistance and are unable to fix the mistake on your own and require the assistance of a professional, call our number at +1 (800) 443-6819.